An office environment plays a crucial role in employees’ productivity, engagement, and satisfaction. It also reflects company culture. There are many factors to consider when you’re finding a new office space. Keep in mind that employees need four key areas in the office. A place to focus, collaborate, learn, and socialize. Make sure you consider these things when looking for office space in Ottawa.
Location and accessibility
The most important factor when choosing an office space in Ottawa is the location. Location can greatly contribute to the success or failure of any organization. Traffic and lack of parking spaces are huge concerns for workers. But, with an office space that’s accessible by both public and private transportation, employees don’t have to worry about getting to and from work daily. Also, clients should be able to find your office easily. So, find office space that is located within a business district or that’s close to establishments. Like malls, restaurants, bars, and coffee shops. Once you find the perfect place, find some tips for moving your office. It will help you relocate more effectively.
Consider these things when looking for office space in Ottawa – Price
The cost of office space in Ottawa is something you need to strategize effectively. The price affects the net income of your business. It also determines the level of reserves it can manage. However, if the price is too small, it can result in an office that’s sub-standard with a poor location and working environment. But, if the price is inflated, then the business may end up spending more than what can afford it. When looking for office space, ensure that there are no hidden charges. Like maintenance fees, parking fees, association dues, and more. Also, your business deserves safe and easy relocation, so consider you need to hire movers to help you relocate. Therefore, consider these costs too.
The size of your company needs to match the size of the premises. You don’t want to cram employees into a small space with no room to breathe. Also, you don’t want to overspend on a huge space that you don’t need. A recommendation is that every employee should have approximately 21 square meters. So, do the math. But, businesses vary per type, and each may have different requirements. Know your sizing requirements before hiring professionals like Discount Moving & Storage to help you relocate. If you plan to grow your company and hire more employees, opt for an office space that’s bigger and more flexible in terms of layout and design.
Consider these things when looking for office space in Ottawa – Technology and infrastructure
Nowadays, businesses can rarely function without internet connectivity. So, this an essential factor when choosing an office space in Ottawa. Some office spaces have internet connectivity, and it’s incorporated with the rent. But, it’s crucial to have a reliable, stable, and fast connection to prevent obstacles in productivity. So, before you learn how to pack and move your office successfully, see if the space you’re looking at fits your needs.
Layout and design
The office space layout and design are not just an option you can consider. It’s a necessity that impacts employee productivity, engagement, and satisfaction. Your office look and feel, reflect your company culture. Also, it says a lot about how you value your business and employees. The key factors to be considered in terms of office design is office layout. Then, natural and artificial lighting, air quality and ventilation, noise and acoustics. Next, look and feel, and proximity to nature.
Take your time
Of course, you have to consider these things when looking for office space in Ottawa. But, take your time in choosing the right space. It’s a huge decision and one that will impact your business. So, don’t feel rushed or pressured. Make sure you do homework to identify the services and facilities your business needs. Also, prepare your budget. Get to know some office relocation budget – tips and tricks that will save you money.
Tips for finding an office space
- Plan your business needs. Plan down to every detail. Include tools, equipment, and peripherals you need. Know how many desks you need, and what rooms and facilities you want your new office space to have. Write down the technology and infrastructure your business requires, as well as other amenities. Make a comprehensive report about this to cover all bases when meeting with landlords.
- Consider leasing. Buying your own office space is impractical unless you’re a big brand. Apart from the lower upfront expenses, leasing gives you more wiggle room to experiment and try new ideas. It reduces the pressure of compensating for your investments if the business becomes slower or faster. Office space for lease gives you the flexibility to focus on business aspects that can help your organization prosper.
- Consider shared office spaces. They are ideal for startup companies with small teams. It will save you a lot of money. Plus, you’ll meet a lot of people from other niches. Perhaps you develop partnerships and business relationships.
- Have a backup plan. Find at least five office spaces that meet all or most of your criteria. Create a pros and cons list to weigh your options. Also, consult with key employees to decide on the best office space. Have a backup plan if your first choice falls.
Consider these things when looking for office space in Ottawa – In conclusion
Finding and choosing an office space in Ottawa that suits your business requirements is a difficult job. But, if you follow these steps it will be much easier. Usually, cost and size are the two factors that drive workspace decisions. However, the reality is, many other key factors will impact your decision. Making the wrong choice can affect your business. Sometimes it can cost you clients or business opportunities. So, consider these things when looking for office space in Ottawa and find your perfect workspace.